Sunday 8 May, 2pm
Tea and coffee outside pavilion from 1pm
Invitation
In case you’ve never been to the AGM before: it’s your chance to discuss how things are going, and how we could develop the site for the benefit of all. Everybody’s warmly encouraged to come along to the pavilion next weekend at 2.
We’ll have tea and coffee outside the pavilion from 1. Come along and meet some people you’ve never met, and have a chat about the points on the agenda (below) before we get started.
It’s also where the current Committee stands down and a new one is elected (4 office bearers, 1 groundskeeper, 2 auditors, plus up to 9 others). If you’d like to stand, you just first need to be proposed by a member and then seconded by another. It might be helpful if we know in advance who’s interested in standing, or if you just have questions about the job – contact us here. We’ve created some are role descriptions to help you think about it. Fresh perspectives are always welcome!
Each Member (i.e. the one single person who signed the membership form for your plot – contact us if you need to check who that is) has a right to vote on any resolutions. We’re happy in principle for plot-sharing partners to come along and listen / discuss their relevant experiences so we can feed that into the eventual votes by the Members. If we’re pushed for space inside the pavilion, though, we’ll need to ask that partners give up their seats. If it’s nice, we could even move out to the tarmac…
If you’re not coming to the AGM, I’ll take this chance with the last official message of the year from the secretary’s seat to say that I (and the whole committee) hope you’ve had a good growing year this past 12 months. It’s been good to meet even more of you than I did back when I was Treasurer. I’m excited by the new gazebo project taking shape as we wrap up the Committee year, and you can see the plans for that in this other post.
All the best
Scott
Acting Secretary (Plot 38)
Agenda
For a reminder of all Rules & Regulations / Constitution as they currently exist, see the Documents page.
- Chair’s opening remarks
- Minutes of last AGM (attached, below)
- Secretary’s report (to be tabled)
- Treasurer’s report (to be tabled)
- Auditor’s report (to be tabled)
- Spending decisions deferred from Committee meetings throughout the year
(Details of the following spending proposals are attached, below)
a. Defibrillator
b. Chemical toilet
c. Match funding for accessible plot / gazebo project
d. Removal of overgrown Leylandii (Plots 66 and 68b) - Motions
(Details of the following motions are attached, below)
a. Amendment to burning season (Proposer: Committee)
b. Increase of late levy (Constitution part 2 & Rule 5) (Proposer: Scott)
c. Plot-clearing deposit (Constitution part 2 & Rule 4) (Proposer: Scott)
d. Procedure for approval of £300+ spends (Constitution part 7 / New rule?) (Proposer: Scott)
e. Use of external pavilion power socket (Proposer: Marie)
f. Formal ratification of Constitution (Proposer: Scott) - AOCB
- Election of committee (see role descriptions, below)
- Vote of thanks